FMLA

FMLA is a federal program that provides eligible employees with 12 weeks of unpaid, job protected leave for family and medical reasons during a 12-month period.

FMLA Eligible Employees:

• Have worked for the employer for at least 12 months.
• Have at least 1,250 hours of service for the employer during the 12-month period immediately preceding the leave.
• Work at a location where the employer has at least 50 employees within 75 miles.

Employee Responsibilities:

• Notify Benefits department of your need for time off and complete appropriate paperwork, prior to commencement of the leave. Completed paperwork is requested at least 30 days prior to the start of the leave.
• The employee must complete the Leave Of Absence Request Form.
  • FMLA Leave of Absence Request Form (Employee Completes)
• Notify supervisor of your need for time off and discuss sub arrangements, if needed.
• Employee and/or supervisor will then contact HR for assistance with sub needs after determining needs of the classroom/building.
• HR Sub Services Contact: Val Vaughn, 507-460-1903.
• Contact Payroll to discuss Payroll deductions for unpaid time away from work, if applicable.
• Payroll Contact: Jenny Sayles, 507-460-1905.
• Contact Benefits to discuss changes/additions to your policies during your leave.
• For birth/adoption, you have 30 days from the date of birth/adoption to add a child to your policy.
• Benefits Contact: Kelley Gerlach, 507-460-1906.

If FMLA or Medical Leave is approved, you will be required to use available allocations with the exception of 5 Sick Leave days. Once your FMLA is approved, you will enter your FMLA related absences using the FMLA code available in AESOP or Skyward.

If an employee has an FMLA related event during the summer months, the amount of medically necessary recovery time begins on the date the event commences through the time the medical provider certifies recovery to be complete. Sick Days will be applied for staff only during any contracted work days that occur during the medically necessary recovery period.

For Example:
An employee gives birth on July 4th and delivers via cesarean section. The doctor certifies the medically necessary recovery period to be eight weeks in length. The eight weeks of recovery begins on July 4th and ends on August 29th. The employee's contracted work days begin August 26th. Sick Days will be applied for August 26 through August 29th. Thereafter, the leave will be unpaid.

Employees may take 12 weeks of unpaid leave each year through FMLA guidelines for time away from work during their contracted work days. Using the example above, the employee's 12 weeks of leave would begin on the contracted work date of August 26th and go through November 15th, however only four days of the leave will be paid through use of Sick Days due to the medically necessary recovery period.